Get Involved


Get Involved


Position Overview

Directors are hired in Winter Quarter to be hired on for the following academic year. They consist of 2 directors for the divisions of Concerts, Special Events, Contemporary Culture, and Films & Lectures, and 4 directors for the Marketing division. All events put on by ASPB requires a majority vote by all directors. The Leadership division consists of the Chairperson, Vice Chairperson and Marketing Chairperson, however they must be a current board member (at least 1 year experience) in order to apply.

Term for directors is either 12 months (June-May) for Director of Concerts, 11 months (July – May) for Directors of Special Events, and 2 Marketing and 10 months (August – May) for Directors of Cultural Events, Films and Lectures, and 2 Marketing. Director positions are competitive and held to a high standard of responsibility. The Director position requires a time commitment of about 20 hours a week which includes; 8 mandatory office hours per week, attendance at ALL ASPB events and weekly board and division meetings, and holding regular division VIP meetings.

Qualifications:

  • Must be full-time enrolled undergraduate students
  • Must maintain a quarterly AND cumulative 2.5 GPA
  • Strong initiative and willingness to learn and ask questions
  • High ability of responsibility and accountability, especially in follow-through
  • Maintain organized files and budget; strict adherence to deadlines
  • Maintain a level of professionalism in all correspondence and interactions with campus officials and students
  • Leadership capability and flexibility in working with others as a follower and leader in a team
  • Dedicated and strong work ethic, willingness to go above and beyond the requirements of job and duties
  • Responsible and capable communication skills that demonstrate professionalism and promote an aware and inclusive environment
  • Past experience through the VIP program is strongly recommended and considered

 

 

Position Description

As one of ASPB’s initiatives, Volunteers seek to outreach to and engage students with a deep interest in event programming. The aim of the program is to provide leadership training to students as they assist with events; from conception to logistical implementation. Entry into the program should be coupled with an interest in becoming an ASPB Director. This program will allow for a strengthened candidate pool for the selection process and involvement will increase likelihood of obtaining a Director position.

VIP Program Overview

There will be up to 5 representatives for the Concerts, Contemporary Cultural, Films & Lectures, Marketing, Special Events, and Membership division, to serve as Volunteers in Programming. We also have an Events Team, which consists of up to 15 Volunteer in Programming.

Once selected, it will be the responsibility of each volunteer to fulfill the following requirements each quarter:

  • Maintain a GPA of 2.5 or above
  • Attend bi-weekly meetings with division directors
  • Attend all division events
  • Complete any assigned projects from leadership or division directors
  • Attend quarterly All ASPB meetings
  • Work Block Party and Spring Splash and two (2) additional ASPB events each quarter

Division Specific Responsibilities

  • VIPs in programming divisions will assist with logistical aspects as determined by the Directors, to include general programming aspects, Quarter for a Cause tie-in, assessment, and outreach.
  • VIPs in the marketing division will assist with producing and submitting Spotlights, artwork, graphics for the website based on Directorʼs marketing concept; coverage in the Highlander, press releases, maintaining social media platforms, ensuring the event is listed on the UCR events calendar, ensuring that photos are archived and uploaded appropriately and in a timely manner.*
  • VIPs in the membership team (overseen by the Vice Chair) will assist in developing retention strategies including but not limited to regular socials, birthday recognition, appreciation cards, and fostering outreach and professional development opportunities

*It is highly preferred, but not required, that VIPs in the marketing division have experience in one or more of the following areas:

  • Graphic Design
  • Photography
  • Web Design
  • Blogging
  • Filming
  • Video Editing
  • Social Media Platforms (ie Facebook, Twitter, Instagram, and Tumblr)

Applying for a position with ASPB?

Weʼve read a lot of applications and seen a lot of interviews, here are some basic suggestions for applying for an ASPB position, or even positions in general. Be a Volunteer in Programming (VIP). Use this opportunity to get to know more about the ASPB structure and programming processes. While being a VIP, it is important to show initiative and genuine enthusiasm for the group and high quality of work. Be genuine in working hard and being dedicated in your efforts, as it can be obvious when individuals are trying to openly impress in order to obtain a Director position. Being a VIP doesn’t guarantee any executive board positions, but it does provide insight into entertainment event planning and people behind the events.

On your application

Check your spelling. Donʼt rely on spell check to catch everything. Also make sure that words are being used correctly. For example, “Spring Splash” should not be Spring Slash.

Put effort into your answers. The online application has a larger text box for a reason, we want more than 1 line! Your answers should communicate enthusiasm and a certain level of specificity. Answering a question, about what ideas do you have, shouldnʼt just be “I have a lot of ideas.” That doesnʼt communicate any actual interest in what youʼre applying for nor what viewpoint you bring to the table, and being too broad or general doesnʼt leave any positive or memorable impression. You should expand your responses to some extent; without being TOO long (three paragraphs is overboard). Re-read your application. Make sure your response makes sense! Or ask someone else to take a look at what youʼre submitting. Itʼs important that your reader understands what you are trying to communicate. Weʼll be able to tell whether or not youʼve thought through responses.

For online submissions, write your responses in a word processing document first and copy and paste into the response box, rather than writing directly into it. This way you can catch spelling mistakes and make revisions easily. Also, you are less likely to lose your work!

For your interview

Dress for an interview. We ask folks to dress business casual, meaning no jeans. Not dressing appropriately can be interpreted as a lack of respect for the interview process. An interview for any job or position is a first impression, donʼt let wearing jeans be the only thing you are remembered for!

Know what you are applying for and speak from experience. Have a sense for what the division does and what they did this year. It’s best that you attended events and can speak from experience, or talk with folks who did attend. Applying for a division whose events you did not attend or are not familiar with is typically less favorable, especially if you provide ideas or improvements that have already been implemented.

Research what you can. Have some familiarity of what you are applying for. Check out the website, online media, etc. If you have questions, you should ask them at the end of the interview in a tactful way.

Prepare and anticipate questions!

Visit the UCR Career Center site for GREAT tips on interviews!

Good luck!

 

 

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