Grant Guidelines (FALL 2023)

Below are the ASPB Co-Sponsorship Grant Guidelines that each group must follow if they are awarded a co-sponsorship grant in Fall 2023. Please keep in mind you will need to complete and sign a grant contract prior to your interview:

• Only UC Riverside student organizations and departments are eligible for co-sponsorship opportunities (i.e. no senior thesis projects, individual proposals, etc. are eligible).
• ASPB can only grant funding for events happening during the quarter of the application. If your event is happening in a different quarter, please apply at that time.
• ASPB cannot sponsor any form of ticket purchases, fees for conferences and travel expenses, and/or paid competition awards. This means that your student organization/ campus department cannot request funds to buy tickets, pay entrance fees or modes of transportation, nor provide prizes for tournaments where there is an admission fee.
• Student organizations and departments must fill out BOTH the ASPB co-sponsorship grant application AND submit a budget sheet before the appropriate deadlines. Failure to submit either the online application or budget sheet by the deadlines will result in nullification of the application.
• Fund is ONLY for the event requested and cannot be transferred to another event.
• All purchases must be made through university-approved vendors. Prior to planning for event, consult with the ASPB Assistant Advisor for approved vendor listings.
• Co-Sponsorship grants may only fund each event ONE time. Department and student organizations may not apply for the same event.
• Event must be open and marketed to all UC Riverside students.
• ASPB will not be responsible for designing marketing, however, ASPB may grant funding for marketing.
• The organization must send a representative knowledgeable of the budget and event to present the event proposal to the board at an assigned date and time via Zoom.
• The ASPB board will review each organization’s application, budget, and presentation as a whole. The board will then vote on each event to determine the exact fund allocations. Not all event proposals will receive a co-sponsorship grant.
• Events will be evaluated for a co-sponsorship grant based on the organization's objectives to provide quality programming for undergraduate students' enrichment.
• After a Co-Sponsorship grant has been awarded, the organization must meet with the ASPB chair/adviser to discuss the event and the funding for it. Failure to do so will result in ASPB retracting the funds that were awarded.
• The ASPB logo and/or name must appear as a co-sponsor on all marketing materials promoting the event. (Co-Sponsorship logo will be provided, avoid use of official ASPB logo.)
• Co-Sponsored event must abide by the UCR Principles of Community and create a safe, inclusive environment for the entire community.
• ASPB will not fund any overnight youth campus and/or youth conferences. 
• An ASPB representative(s) will attend the co-sponsorship event.
• ASPB cannot retroactively fund events, which means that we cannot co-sponsor an event that has already passed.
• ASPB holds the right to retract Co-Sponsorship grants if an applicant violates any of the following: the guidelines listed in this document, the ASPB Co-Sponsorship grant application for the current quarter, any instructions from the Assistant Advisor including emails and documents that are sent out.