The Associated Students Program Board (ASPB) at UC Riverside is proud to host some of the most vibrant and engaging campus events each year. We occasionally collaborate with UCR campus departments and Registered Student Organizations (RSOs) to co-host large-scale programming that aligns with our mission.

If you’re interested in partnering with us, please review the information below to learn more about our expectations, requirements, and process.

General Requirements
To be considered for a collaboration with ASPB, your organization must:

• Be a UCR campus department or an RSO in good standing with Student Life.
• Submit your proposal at least 8–12 weeks in advance of your event.
• Propose a mid-to-large-scale event with a minimum projected attendance of 250 students.
• Contribute toward event costs:
• Provide at least 50% of the event staffing (exceptions considered on a case-by-case basis).
• Ensure your department or org can assist with administrative and logistical tasks, including purchasing and contracts (for departments).
• Abide by all UCR policies and procedures, including safety, accessibility, and conduct standards.
• Sign the ASPB Collaboration Agreement upon approval.

Communication & Confidentiality
All partners must agree to:

• Follow ASPB’s internal communication timelines.
• Do not promote or announce any artist names, event details, or locations without ASPB’s written approval.
• Attend regular check-ins and planning meetings to ensure success.

What to Prepare Before You Submit
Be ready to share:

• Your event vision, purpose, proposed date/time/location
• Target audience and expected attendance
• A budget outline and requested support
• Staffing capacity and key roles
• Any ideas for marketing or promotional needs

Important Notes

• ASPB does not sponsor private, exclusive, or ticketed events.
• All events must be free and open to all UCR undergraduate students.
• ASPB cannot promote events we are not officially co-hosting.
• All partnerships are evaluated based on alignment, feasibility, and team capacity.
• Events must follow ASPB’s Zero Tolerance Policy and campus risk management protocols.

Need More Details?
[ASPB Collaboration Readiness Guide PDF]
 

Ready to Propose a Collaboration?
Please complete our [Collaboration Proposal Form] 
Interested in tabling instead? Complete our [Tabling Interest Form]